Committee Members: Gerard K., Chairman; Mike P., Co-Chair; David D., Secretary; Jody K., Treasurer; Thomas V., Chips and Literature; John F., Auditor; John M., General Services Representative; Kevin B., Supplies; Tom P., Telephone & Meeting List; Kathy C., Intergroup Rep. Webmaster; and Mike H., were all represented. We missed; Larry H., Hospitals and Institutions; Jaime, Cleaning Coordinator; Rich W., Grapevine;; Richard S., General Services Representative Alternate; Mike G., Water.
Secretaries in Attendance: Sunday 7:00 am,10:00am,3:30pm,5:30pm, 7:00pm,Monday7:00am,8:30am12:00pm,8:00pm, Tuesday 78:00 am, 6:00pm, Wednesday 8:30am,10:00 am, 5:30pm,Thursday8:30 pm, Friday, 8:30 am,10:00 am, 8:00 pm, Saturday 7:00am,12:00pm,3:30pm and10:00 pm.
Chairman Gerard K. opened the meeting at 6:30 pm with the Serenity Prayer. The Twelve Traditions of AA were read by Nicholas
Secretary: March Minutes were read by David D. and then unanimously accepted.
Chairman: Gerard K.: We will have elections for vacant positions under new business.
Co-Chair: Mike P. Mike asked that secretaries update form so he may gain an accurate count for the room keys. Mike informed the group the new keys would cost $8.00 a piece.
Treasurer: Jody presented the financial report of April 2012 and stated that the 7th tradition is steady and our supplies and other cost are under control. Jody stated that we are making high contribution to central office and that Central Office is very appreciative of our contributions. Motion was made to accept minutes, unanimously accepted.
Chips and Literature: Thomas V. stated that everything is going just fine. He checks Chips and literature inventory daily and replenishes accordingly. Thomas is amazed at how many 24 hour and 30 day chips the room gives out.
Cleaning Coordinator: Jaime, Absent
General Services Representative: John M. John had much to report; the report from the GSR meeting is posted in the center showcase. Included are updated pamphlets, proposed topics for the 2013 World Service conference, cooperation with the professional community, digitizing the grapevine and much more check out what is going on.
Grapevine: Rich, Absent, Deano reported for rich that everything is fine.
Hospital & Institutions: Larry H., absent.
Supplies: Kevin B. Stated that supplies are going along fine and that he is getting Splenda (generic) at Costco for a much better price. There was a question regarding light bulbs for the bathroom, they will be supplied by Friday.
Intergroup Representative: Kathy C. Kathy reported, that the Book of the month is Came to Believe at a fabulous price of $4.00. Desert lifeline can be email to members. The secretaries training workshop went very well. Central office now has fancy chips in stock. Volunteers are still needed to work the phones. Spanish speaking meetings are listed in their own book and web site See schedule for list of upcoming events.
Telephone and meeting list: Tom P. Tom reported the phone list is getting full again and may have to be purged of outdated and old data again.
Auditor: John F. John Reported that Jody and he are still doing the twice weekly deposits. John also reported that he did audit on receipts and it looks great this month.
Water: Mike H., Absent
Webmaster: Mike G., Mike reported that the web site was down for 3-4 days. We usually get about 700 hits a month, this month we got 3015 hits which brought the system down. We now have more space on the server so this should not occur again. Any meeting changes please e mail Mike from the web site.
Old Business:
Gerard K. Gerard asked for a motion to accept the resignations of Larry H&I and Richard S. GSR alternate. Motion made and passed.
Discussion about Secretaries Training workshop Curry and Bob which attended would recommend others to attend the next workshop.
New Business:

Elections for two open positions H&I to serve the remaining 4 months of the term:

Hospitals and Institutions: Mark W. unanimously elected.
GSR alternate: position remains unfilled
.
Gerard reported that the room lease expires on 5/20/2013; we need to let the management company know in November 2012 if we wish to renew. We are analyzing room usage over the past year and will report next month.

Michael T. brought to the group that we are not following the traditions by allowing SITS to solicit in the room. Singleness of purpose was brought up SITS is a corporation and we should not endorse or lend the AA name. Discussion ensued and further investigation to occur, more next month.

Matthew B. asked what was going on with tables, after discussion a motion was made to have two of the tables removed and he would store them. Motion accepted
Motion made to have ten room keys made at $8.00 each passed.

Request for door stops was made.

Gerard is to follow up with exit signs and fire codes.

Meeting adjourned at 7:22pm Michael led us out with the serenity prayer.

Thank you for allowing me to be of service.

Respectfully submitted

David D., Secretary

Committee Members: Gerard K., Chairman; David D., Secretary; Jody K., Treasurer; Thomas V., Chips and Literature; Clay B., Supplies; Tom P., Telephone & Meeting List; Everett T., Cleaning Coordinator; were all represented. We missed Chuck H., Co-Chair; John F., Auditor; John M., General Services Representative; Larry H., Hospitals and Institutions; Rich W., Grapevine; Kathy C., Intergroup Rep.; Richard S., General Services Representative Alternate; Mike G., Webmaster; and Mike H., Water.
Secretaries in Attendance: Sunday 7:00 am,3:30pm,5:30pm, Monday8:30am12:00pm,, Tuesday 8:00 pm, Wednesday 7:00 am,10:00 am, Thursday 7:00am,8:30 pm, 12:00 pm, Friday, 8:30 am,10:00 am, 8:00 pm, Saturday 7:00am,12:00pm,3:30pm and10:00 pm.
Chairman Gerard K. opened the meeting at 6:30 pm with the Serenity Prayer. The Twelve Traditions of AA were read by Christine
Secretary: March Minutes were read by David D. and then unanimously accepted.
Chairman: Gerard K.: We have Secretary Training to discuss and elections for vacant positions to be held, will bring up under new business..
Co-Chair: Chuck H. Absent
Treasurer: Jody presented the financial report of March 2012 and stated that the 7th tradition is the same and our supplies are up, making our cash flow less. Jody presented the group with a room supplies analysis showing the 7th tradition and the expenses comparing 2011 to 2012, this shows what he stated. We made donations to our AA formulary. With some discussion, Motion was made to accept minutes, unanimously accepted.
Chips and Literature: Thomas V. stated that he has nothing new to report. He checks inventory daily and orders accordingly.
Cleaning Coordinator: Everett thanked all involved with helping to keep the room clean for us all. Everett also reminded us that the 7 steel framed chairs should be removed before they ruin the carpet. The replacements have arrived. Everett is leaving town for the summer and the position needs to be filled. Everett also suggested making the cleaning coordinator a six month position. Since it will open up again in September, we left the matter alone for now.
General Services Representative: John M. Absent
Grapevine: Rich, Absent
Hospital & Institutions: Larry H., nothing new to report at this time.
Supplies: Clay B. Stated that he needs to step down and would pass the appropriate items to the new person that takes over Supplies for the room.
Intergroup Representative: Kathy, Absent
Telephone and meeting list: Tom P. Tom asked to have members check for accuracy in the recording of their phone numbers and make appropriate changes on the master.
Auditor: John F. Absent, Todd J filling in for John. Todd stated that Jody is doing fine with all your money.
Water: Mike H., Absent
Webmaster: Mike G., Absent
Old Business:
Gerard K. Asked for a motion to accept the resignations of Everett T., Clay B. and Chuck H. and to thank them for their service. Motion accepted.
New Business:

Elections for three open positions; Co-chairman, Supplies person and Cleaning Coordinator. Requirements for positions were given and the following elections were held:
Co-Chairman: Mike P. elected.
Supplies: Kevin B. and Jaime standing, Kevin B. elected.
Cleaning Coordinator: Jaime, Dino, and Brian standing, Jaime elected.
Congratulations to all of you, and welcome on board.

There is a secretaries training workshop scheduled for Sunday April 15th at 2:00pm in the Sunny Dunes room. The work shop will include many topics including how to deal with difficult situations and difficult people. You do not have to be a secretary to attend, all are welcome

Next month we will discuss fire safety and items we need to do accomplish being up to code.

The meeting ended at 7:22pm Everett led us out with the Serenity Prayer

Thank you for allowing me to be of service.

Respectfully submitted

David D., Secretary

Committee Members: Gerard K., Chairman; Chuck H., Co-Chair; David D., Secretary; Jody K., Treasurer; John F., Auditor; Thomas V., Chips and Literature; Larry H., Hospitals and Institutions ; Rich W., Grapevine; Everett T., Cleaning Coordinator; and Kathy C., Intergroup Rep. were all represented. We missed John M., General Services Representative; Clay B., Supplies; Richard S., General Services Representative Alternate; Tom P., Telephone & Meeting List; Mike G., Webmaster; and Mike H., Water.
Secretaries in Attendance: Sunday 7:00 am, 7:00 pm, Monday 7:00 am, 5:30 pm, 8:00 pm, Tuesday 8:30 am,12:00 pm, 6:00 pm, Wednesday 7:00 am,10:00 am, Thursday 8:30 pm, 8:00 pm, Friday 7:00 am, 8:30 am,10:00 am, 5:30 pm, Saturday 8:00 pm.
Chairman Gerard K. opened the meeting with the Serenity Prayer. The Twelve Traditions of AA were read by Todd J.
Secretary: February Minutes were read by David D. and then unanimously accepted.
Chairman: Gerard K.: We have Secretary Training and room issues to bring up under old business.
Co-Chair: Chuck H. nothing new to report.
Treasurer: Jody presented the financial report of February 2012 and stated that the 7th tradition is down and supplies are up, making our cash flow less. We made generous donations to our AA formulary. Motion made to accept minutes, unanimously accepted.
Chips and Literature: Thomas V. said Chips and Literature usage is high. He checks inventory daily and orders accordingly. Many 30 day chips used weekly, he will adjust accordingly. It was determined that there is no set budget for Chips and Literature, we supply as needed. Pamphlets will be reviewed and replenished.
Cleaning Coordinator: Everett reported that the 7 metal framed old style chairs should be replaced as they tend to rip the carpet. Motion made to replace the 7 chairs with the new style and unanimously passed. Discussion ensued regarding cleaning schedule, the schedule will remain. Everett resigned his position effective April 1 2012 as he is leaving town for the summer. Position will be posted and elections held at next meeting.
General Services Representative: John M. Absent
Grapevine: Rich W. reported that many secretaries are not aware that we purchase a 1 year subscription for members on the 1st anniversary. Forms will be provided and secretaries will be made aware, with a couple of methods to be determined.
Hospital & Institutions: Larry H., nothing new to report at this time.
Supplies: Clay B. Absent
Intergroup Representative: Kathy C. reported that the book of the month is Daily Reflections, normally $8.25, now just $7.25, get them at Central office while supplies last!. Volunteers are needed to answer phones at night, enabling callers to get a real alcoholic and not an answering service. The Desert Lifeline is available online, one may subscribe, help save paper and cost. Members are encouraged to visit Central Office. Check out the events calendar on local website.
Telephone and meeting list: Tom P., Absent.
Auditor: John F. reported that he continues to count deposits and make deposits with Jody. John will start to randomly audit receipts to verify purpose and amounts.
Water: Mike H., Absent
Webmaster: Mike G., Absent
Old Business:
Gerard K. reported, that a secretaries training is being arranged for April in the Sunny Dunes room. The training session is estimated to be 1-2 hours, probably on a Sunday afternoon. Thomas V. asked about constructive ways how to deal with people who disrupt meetings and this will be detailed at the Secretary’s Training Workshop. Ideally, some members with longer sobriety can always take an upset member outside and respectfully try to help them with whatever is bothering them. Threats to physical safety can always be handled by the local police department.
Our room capacity is estimated to be 70+- people, we should have clear aisles in front of exits. Exit signs to be posted above doors.
New Business:

Two new meetings;

Wednesday 10:00 am Handcrafters in Sobriety

Friday 10:00 am Aging Gracefully in Sobriety.

Thursday 6:30 Q & A Newcomers meeting is in need of support.

Meeting adjourned at 7:14pm Larry H. led us out with the Serenity Prayer.

Thank you for allowing me to be of service.
Respectfully submitted

David D., Secretary

Committee Members: Gerard K., Chairman; Chuck H., Co-Chair; David D., Secretary; Jody K., Treasurer; John F., Auditor;; John M., General Services Representative; Everett T., Cleaning Coordinator; Kathy C., Intergroup Rep; Clay B., Supplies Tom P., Telephone & Meeting List and Mike G., Webmaster were all represented. We missed Raul A., Chips& Literature; Rich W., Grapevine; Richard S. General Services Representative Alternate; Hospitals and Institutions and Mike H., Water.
Secretaries in Attendance: Sunday 7:00 am, 10:00 am, 7:00pm, Monday,8:30 am, 8:00pm,Tuesday 8:30am,12:00pm, Wednesday,7:00am, Thursday,7:am,,8:30am Friday 7:00 am,8:30am,10:am,5:30pm,, Saturday,8:30 am,1200pm and 8:00pm.
Chairman Gerard K. At 6:30pm opened the meeting with the Serenity Prayer. The Twelve Traditions of AA were read by James.
Secretary: January Minutes were read by David D. and then unanimously accepted.
Chairman: Gerard K we have some positions to fill (H&I vacant)and some other minor matters to attend to
Co-Chair: Chuck H. Reported that we need new keys as he has none. It was suggested that we determine the cost of key copies and bring back to committee before having keys made at the Lock Doctor.
Treasurer: Jody presented the financial report of january2012, Jody stated that donations are par with January 2011; Disbursements are back to normal levels as the prudent reserve remains fully replenished. We made generous donations tour AA formulary. Motion made to accept minutes, unanimously accepted.
Chips and Literature: Absent.
Cleaning Coordinator: Everett reported that more effort could be made by the evening groups and the noon groups to leave the room clean.
General Services Representative: John M. stated that he had nothing new to report. John also noted that a pamphlet he had posted about safety of members in A.A. has disappeared. The District 9 has many positions available. Check the posted list for more information.
Grapevine: Absent.
Hospital & Institutions: Vacant
Supplies: Clay reported that we are stocked with supplies. Clay also reported that Sam’s Club only takes company checks; this makes it difficult when the check can’t be read and we don’t have an alternate way of paying. Clay also reminded us the petty cash account that was discussed in the past. He asked if the account could be set up so he may get supplies that have to be purchased at other stores, this would be a great improvement to reimbursement process.
Intergroup Representative: Kathy C. reported that the book of the month is Experience Strength and Hope normally $5.50 Now Just $4.75, get them at Central office. New meeting directories are now available. The 12 step list is being updated, volunteers are needed. Intergroup is looking for an Events Chair to be on the Board of Directors. Mad Dog Daze planning meetings are starting. Members’ are encouraged to visit Central Office. Check out the Events calendar on local website.
Telephone and meeting list: Tom P. reported that the phone list update has been completed and new list are available. 290 names were removed from list and 150 new names were added.
Auditor: John stated the job description for the benefit of new members attending and not familiar with the position. All deposits and expenses check out for the month. John also informed the group that Jody is performing above and beyond the call of duty and to give him hugs.
Water: Absent
Webmaster: Mike reported that there are no major site changes. The hits on the site are about 50 less than this time last year.
Old Business:
Gerard K. Reported, that Raul asked that the committee accept his resignation from Chips and literature. Motion was made and passed unanimously.
New Business:

The following elections were held for H&I Larry H, unanimously approved. Chips and literature, Thomas V. and Randy standing, Thomas V. elected.

Discussion ensued about size of room and capacity Gerard will get numbers for capacity and bring back to group for further discussion. The group also discussed about difficult people and safety of members in the room It was determined that each group is autonomous and will determine how to handle difficult situations. Gerard will investigate possible training for secretaries’ on how to handle difficult people and situations.

Meeting adjourned at 7:25pm Steed led us out in the 7th step prayer.

Thank you for allowing me to be of service.

Respectfully submitted

David D., Secretary

Committee Members: Gerard K., Chairman; David D., Secretary; Jody K., Treasurer; John F., Auditor; Raul A., Chips; John M., General Services Representative; Rich W., Grapevine; Everett T., Cleaning Coordinator; Tom P., Telephone & Meeting List & Literature and Mike G., Webmaster were all represented. We missed Chuck H., Co-Chair; Richard S., General Services Representative Alternate; Bette S., Hospitals and Institutions; Kathy C., Intergroup; Rep Clay B., Supplies and Mike H., Water.
Secretaries in Attendance: Sunday 8:30 am, 10:00 am, 12:30, Monday 7:00am,8:30 am, 12:00 noon, Tuesday 12:00pm, 6:00pm, Wednesday, Thursday,7:am,8:30am,8:00pm Friday 7:00 am,10:am,8:00pm, Saturday 7:00am,8:30 am,3:30pm, and 6:00pm.
Chairman Gerard K. At 6:30pm opened the meeting with the Serenity Prayer. The Twelve Traditions of AA were read by Tom P.
Secretary: December Minutes were read by David D. and then unanimously accepted.
Chairman: Gerard K thanked all participants for efforts in the success of the Christmas dinner that served about 200 people. Gerard also thanked all those whom made the Christmas and New Year’s Eve meetings possible.
Co-Chair: Absent
Treasurer: Jody presented the financial report of December2011, in comparison to the report from December, 2010. Our 7th tradition is down and our expenses are up. The number of members has increased, but 7th tradition has decreased. Disbursements are back to normal levels as the prudent reserve has been replenished. We are in great shape. Motion made to accept minutes, unanimously accepted.
Chips and Literature: Raul reported that he has replenished chips and restocked hard bound literature.
Cleaning Coordinator: Everett reported that a deep cleaning will take place on 12/10/12 at 1:00pm, volunteers are needed, anyone available to be of service show up at 1:00pm.
General Services Representative: John M. that he attended the District 9 meeting. John reported that GSR has passed the motion to raise the prudent reserve to $5000.00; they will work with splitting donations to meet their goal. John will post a pamphlet about safety of members in A.A. The District 9 has positions available. Open positions are; DCMC Atl., Secretary, DCM East, DCM Alt East, DCM West, Registrar, H&I, PI, CPC, Literature, Archives, Grapevine and Intergroup
Grapevine: Rich W. registered with the grapevine and has request information to make the grapevine program more visible in the room. .
Hospital & Institutions: Absent.
Supplies: Absent.
Intergroup Representative: Absent
Telephone and meeting list: Tom P. reported that he circulating a folder containing phone list and ask that they be passed around all meetings. He suggested doing so until the end of January as many people have not check there information and will be removed from list if not done.
Auditor: John reported that expenses and deposits balance to the penny. He stated that Jody is doing a super job. John also thanked Todd for covering for him.
Water: Absent
Webmaster: Mike reported that there are no major site changes. The hits of the site have increased about 100 hits a month from last year.
Old Business:
Gerard K. Reported that Bette.S. asked that the committee accept her resignation from H&I. Motion was made and passed unanimously.
New Business:

1) Gerard asked committee members if anyone was interested in H&I position, all politely declined.

Gerard informed the group of the need to have the carpet cleaned on a regular basis, either quarterly or bimonthly. He also noted the different types of cleaning methods and stated that the steam cleaning extract method was best for the traffic we have. Everett review bids and said that the company we used last would do it for $175.00 each time which is below the amount we were paying, improved cleaning for less money. Motion was made to have carpets cleaned bimonthly at $175.00 and passed unanimously.

2) Gerard K. Todd for covering the Auditors position for John F.

3) We have reconfigured the Secretary’s data sheets to reflect current needs and make them more user friendly and saving paper and copying cost. Motion made and passed unanimously.

4.) Please inform coffee makers to use the filtered water when making coffee this will help prolong the life of the coffee makers and result in better tasting coffee.

Meeting adjourned at 7:05pm with Bret leading us in the Serenity prayer.

Thank you for allowing me to be of service.
Respectfully submitted

David D., Secretary

Committee Members: Gerard K., Chairman; Chuck H., Co-Chair; David D., Secretary; Jody K., Treasurer; John F., Auditor; Everett T., Cleaning Coordinator;; John M., General Services Representative Clay B., Supplies; Tom P., Telephone & Meeting List; Raul A., Chips & Literature; and Mike H., Water; were all represented. We missed; Rich W., Grapevine; Kathy C., Intergroup Rep; Richard S., General Services Representative Alternate Bette S., Hospitals and Institutions; Mike G., Webmaster
Secretaries in Attendance: Sunday 7:00am, 8:30 am, 10:00 am, 12:30,5:30pm,7:00pm, Monday 8:30 am, 12:00 noon, 8:00pm,Tuesday 8:00pm, Wednesday, Thursday, 6:30pm, Friday 7:00 am, 8:30 am,8:00pm, Saturday 8:30 am, and 10:00pm.
Chairman Gerard K. opened the meeting with the Serenity Prayer. The Twelve Traditions of AA were read by John F.
Secretary: November Minutes were read by David D. and then unanimously accepted.
Chairman: Gerard K. set the agenda for the meeting which includes update on move. Also we need a Christmas Eve and New Year’s Eve coordinator for marathon meetings.
Co-Chair: Nothing new to report.
Treasurer: Jody presented the financial report of November, 2011, and gave a comparison to the report from November, 2010. Our 7th tradition was up as were our expenses. Disbursements were made. Jody added to the prudent reserve bringing it closer to being fully replenished. Report was unanimously accepted.
Chips and Literature: Raul reported that pamphlets have been replenished and chips are stocked.
Cleaning Coordinator: Brian filled in for Everett; He reported that the evening meetings are not cleaning the room before they leave leaving it dirty for the morning.
General Services Representative: John M. that he attended the District 9 meeting. John reported that GSR has $1,357.90 in the prudent reserve and have a goal of making it $5000.00; they will work with splitting donations to meet their goal. The District 9 Chairman position is available, as is a Spanish interpreter. Meeting this Sunday, contact John for more information.
Grapevine: No report.
Hospital & Institutions: No report.
Supplies: Clay reported that alcohol free hand sanitizers are now supplied to the room.
Intergroup Representative: No Report
Telephone and meeting list: Tom P. reported the he is printing the meeting list on the back side of the phone list saving us 10 cents a copy vs. printing them separately.
Auditor: John reported he is making the twice weekly deposits with Jody, and that everything balances to the penny. He upgrades Jody’s bond rating to A+
Water: Completely copasetic
Web master: No report.
Old Business:
Gerard K. reported that we are not moving to another location. The real estate broker no longer finds a need for us to move to another unit as neighbor issues seem to have resolved. Gerard will post a letter explaining this.
New Business:

1) Gerard asked Secretaries to please put bills in envelope noting the amount and number of envelopes, and deposit the change directly in the safe noting the amount on the envelope.
2) We are reconfiguring the Secretary’s data sheets to update changes.

3) A discussion of cleaning the room; An offer was made by a member to clean the room daily for a set salary. Discussion ensued and it was nearly unanimously agreed upon that because service commitments are an integral part of our continued sobriety, members should be responsible for keeping the room clean. It was also noted that o er 1500 people come through the room each week, and it needs to be left clean for social, health and safety reasons. It was also noted that particular attention is needed after AA birthday celebrations. All meetings should help with cleaning, and that nighttime meetings can do some cleaning before the meeting starts.

4) A motion was made and passed that all secretaries or their designees are responsible for leaving the room clean per the posted cleaning schedule.

5) New meeting starting Friday at 10:00am titled Aging gracefully in Sobriety

6) A volunteer is needed to coordinate marathon meetings Christmas and New years. David D. volunteered.

The meeting adjourned at 7:15 pm with John leading us out in the Serenity Prayer.

Thank you for allowing me to be of service.

Respectfully submitted,
David D., Secretary

Committee Members: Gerard K., Chairman; David D., Secretary; Jody K., Treasurer; John F., Auditor; Everett T., Cleaning Coordinator; Kathy C., Hospital & Institutions; Clay B., Supplies; Tom P., Telephone & Meeting List and Mike G., Webmaster; were all represented. We missed Chuck H., Co-Chair; Raul A., Chips & Literature; Rich W., Grapevine; Betty S., Hospitals and Institutions; Mike H., Water; and General Services Representative and General Services Representative Alternate both unfilled.
Secretaries in Attendance: Sunday 8:30 am, 10:00 am, 12:30 pm,5:30pm, Monday 8:30 am, 12:00 noon, 5:30pm,Tuesday 7:00 am, 12:00 noon, 6:00pm, 8:00pm, Wednesday 8:30 am, 12:00 noon, 5:30 pm, 8:00 pm, Thursday 7:00am, Friday 7:00 am, 8:30 am,12:00 noon, Saturday 8:30 am, 10:00am,3:30 pm and 10:00pm.
Chairman Gerard K. opened the meeting with the Serenity Prayer. The Twelve Traditions of AA were read by Richard S.
Secretary: October Minutes were read by David D. and then unanimously accepted.
Chairman: Gerard K. set the agenda for the meeting which includes update on possible move and elections for open steering committee positions. He also thanked Everett and crew for their recent room cleaning and also thank thanked Everett for the solving the recent ant infestation. He also reminded us about the GFI buttons behind the coffee makers, which need to be reset when triggered. He then encouraged everyone to invite newcomers to participate in cleaning as part of their service work. Furthermore he asked us to remind members about thanksgiving dinner, for which we need donations and people to attend.
Co-Chair: No report.
Treasurer: Jody presented the financial report of October, 2011, and gave a comparison to the report from October, 2010. Our 7th tradition was up, regular expenses were about the same as last year. October also included Air Conditioner, Carpet and ventilation cleaning. Disbursements were made. He anticipates our prudent reserve being fully replenished in the near future. Report was unanimously accepted.
Chips and Literature: No report.
Cleaning Coordinator: Everett thanked those being of serviced by helping to keep the room clean. He also noted that over 1500 members go through the room a week, and that the room could use some more help to keep it clean for us all. He and Gerard will post a cleaning schedule.
Grapevine: No report.
Hospital & Institutions: No report.
Supplies: Clay reported on various alcohol free hand sanitizers and the cost involved.
Intergroup Representative: Kathy reported that there are board member openings for Intergroup. Kathy also asked that secretaries let our members know that “Desert Lifelines” is available online, and that the “Faithful Fivers” program is available for those wishing to make donations on a monthly basis.
Telephone and meeting list: Tom P. encouraged us to discuss adding email addresses and sobriety dates to the phone list.
Auditor: John reported he is making the twice weekly deposits with Jody, whereby they count the money twice, and then go to the bank together, and the teller verifies the deposit amount. John also verified the accounts receivables and payables for the monthly expenses. He also said that Jody is doing a fairly good job.
Water: No report.
Web master: Mike G. reported that we had 700 hits which are 100 more than last year.
Old Business:
Gerard K. reported that the management co. is working on getting us a key for an upcoming weekend for members to view the potential new space. They will give us the service history on the air conditioner and room occupancy information.
New Business:
1) The following elections were held:
General Services Representative: John M. unanimously elected.
General Services Representative Alternate: Richard S. unanimously elected.

2) We need a Christmas Dinner Coordinator; any volunteers please contact Gerard K.

3) After discussion a motion was unanimously passed to supply the room with alcohol free hand sanitizer.

The meeting adjourned at 7:10 pm with Nye leading us out in the Serenity Prayer.
Thank you for allowing me to be of service.

Respectfully submitted,

David D., Secretary

Committee Members: Gerard K., Chairman; Chuck H., Co-Chair; Jody K., Treasurer; John F., Auditor; Clay B., Supplies; Tom P., Telephone & Meeting List; Mike H., Water; and Mike G., Webmaster; were all represented. We missed David D., Secretary; Raul A., Chips & Literature; Thomas V., Cleaning Coordinator; David F., General Services Representative; and Kathy C., Inter-group Representative; and General Services Alternate, Grapevine, and Hospitals and Institutions all unfilled.
Secretaries in Attendance: Sunday 8:30 am, 10:00 am, 12:30 pm, Monday 8:30 am, Tuesday 7:00 am, 12:00 noon, Wednesday 7:00 am, 8:30 am, 5:30 pm, 8:00 pm, Thursday 8:30 am, 12:00 noon, 8:00 pm, Friday 7:00 am, 8:30 am, Saturday 7:00 am, 8:30 am, and 3:30 pm.
Chairman Gerard K. opened the meeting with the Serenity Prayer. The Twelve Traditions of AA were read by John.
Secretary: Minutes were read by Gerard K. and then unanimously accepted.
Co-Chair: no report
Treasurer: Jody presented the financial report of September, 2011, and gave a comparison to the report from September, 2010. Our 7th tradition was up, regular expenses were slightly higher, including chair replacement and some maintenance costs, and disbursements were made. He anticipates our prudent reserve being fully replenished in the very near future. Report was unanimously accepted.
Chips and Literature: absent
Supplies: Clay did his first shopping trip with David D., and did three other trips, his total costs are below average and he added lemonade and a new flavor of tea, as per requests of members. He has computerized the supply list.
Intergroup Representative: Joshua gave the report for Kathy. He brought in some “Desert Lifelines”, and noted that intergroup donations are down, as is normal for this time of year, and that this subscription is the number source of income for the Intergroup. Joshua also asked that secretaries let our members know that “Desert Lifelines” can be purchased online, at where credit cards are accepted, and that the “Faithful Fivers” program is available for those wishing to make donations on a monthly basis.
Auditor: John reported he is making the twice weekly deposits with Jody, whereby they count the money twice, and then go to the bank together, and wait while the teller verifies the deposit amount, and John also verified the accounts receivables and payables for the monthly expenses. He also said that Jody is doing a fine job.
Water: Mike reported that everything is copasetic.
New Business:

Gerard asked that the secretaries check for messages left on front of the brown wooden envelope/pens box at the secretaries’ station.

Gerard reviewed the issues with our neighbor in the adjoining suite, and asked that we continue to encourage members to smoke in the area outside and to the left of our door, and also to continue not to congregate right in front of our neighbor’s door.

A motion was made and unanimously passed to allocate no more that $125 for a filter for the sink, so that filtered water can be used to make coffee, thus saving the coffee machines from wear and tear from our hard water.

A motion was made and unanimously passed to accept the resignations of David F, GSR, and Thomas V., Cleaning Coordinator.

The following elections were held:
Grapevine: Rich W. unanimously elected.
Cleaning Coordinator: Everett unanimously elected.
Hospitals and Institutions: Betty S. unanimously elected.

Unfilled Positions: General Service Representative, and GSR Alternate.

A motion was made and passed to allocate $325 for the rental of just tables and chairs, for the Thanksgiving Dinner, and $325 for the rental of just tables and chairs for the Christmas Day Dinner. This is a one-time allocation.

Everett asked that we remind the meetings to clean up, especially after parties. He and Gerard will put together a daily cleaning checklist for the meetings. Tom P. suggested that the meetings look for a cleanup person, as a new service commitment.

A motion was made and passed unanimously to allocate upwards of $200 for a one-time carpet cleaning, until a more permanent contract can be put out to bid.

Tom P. (telephone lists) asked the secretaries to poll their respective meetings and see if there is any interest in adding email addresses and/or sobriety dates to the telephone list. He explained that sobriety dates could be useful for when a member is looking for a new member or a long-time member to contact.
Clay (supplies) asked about setting up a small petty cash fund, for the small purchases he makes in between his weekly shopping trips. Motion was made and passed to table this discussion for the next meeting.
The meeting adjourned at 7:25 pm with Larry leading us out in the Serenity Prayer.
Thank-you for letting me be of service.
Respectfully submitted,
Gerard K., filling in for David D., Secretary

Committee Members: Richard S., Chairman; Gerard K., Secretary; Jody K., Treasurer; Todd J., Auditor; Tom P., Chips & Literature; Brian C., General Services Representative; Tony, Hospitals & Institutions; David D., Supplies; Mike, Water; and Mike G., Webmaster; were all represented. We missed Tim B., Co-Chair; Will B., General Services Representative Alternate; Crystal F., Grapevine; David P., Housekeeping; Michael T., Inter-group Representative; and Troy M., Telephone & Meeting List.

Secretaries in Attendance: Sunday 7:00 am, 8:30 am, 10:00 am, 12:30 pm, 5:30 pm, Monday 8:30 am, Tuesday 12:00 noon, 6:00 pm, 8:00 pm, Wednesday 12:00 noon, 5:30 pm, 8:00 pm, Thursday 8:30 am, 12:00 noon, 6:30 pm, Friday 8:30 am, 12:00 noon, Saturday 8:30 am, 12:00 noon, and 10:00 pm.

Chairman Richard S. opened the meeting with the Serenity Prayer. The Twelve Traditions of AA were read by Nicholas.

Chair: Explained that, except for the reports of the Secretary, the Treasurer, and the Auditor, no other reports would be read this month due to the elections. All reports will be read next month with the new steering committee.

Secretary: Minutes were read and then unanimously accepted.

Treasurer: Jody presented the financial report of August, 2011, and gave a comparison to the report from August, 2010. Our regular expenses are all in order, disbursements were made, the ceiling fans were paid for, there aren’t any other remodeling costs anticipated, and he anticipates our prudent reserve being fully replenished in the very near future. Report was unanimously accepted.

Auditor: Todd reported that Jody is doing a fine job.

Chairman: Richard thanked Nana and his crew for keeping the room cleaned and noted that now, after our renovations, this was more important than ever. Richard also thanked Brian C, our General Services Representative for all of his hard work over the years, Richard thanked David D., our supplies person for always doing extra for us, for example, the new soap dispensers that David installed this month, and finally, Richard thanked all of those who served on the Steering Committee this past year.

Richard then explained the procedures for the election and the requirements for each position as each position was being voted on, and then conducted the election with the following results:

Chairman: Gerard K. unanimously elected.
Co-Chairman: Chuck unanimously elected.
Treasurer: Jody K. unanimously elected.
Secretary: David D. unanimously elected.
Chips & Literature: John & Raul standing, Raul elected.
Supplies: Clay B. unanimously elected.
General Service Representative: David F. unanimously elected.
Alternate General Service Representative: unfilled
Inter-group Representative: Motion was made and passed to waive the sobriety requirement, Kathy unanimously elected.
Grapevine: unfilled
Hospitals & Institutions Representative: unfilled?Cleaning Coordinator: Thomas unanimously elected.
Water: Mike unanimously elected.
Webmaster: Mike G. unanimously elected.
Auditor: John unanimously elected.
Telephone and Meeting Lists: Mike and Tom P. standing, Tom P. elected.

Thank-you to all who volunteered to serve our home group for the next year.
The meeting adjourned at 7:25 pm with Chuck leading us out in the Serenity Prayer.

Thank-you for letting me be of service.
Respectfully submitted,
Gerard K., Secretary

Chairman Richard S. opened the meeting with the Serenity Prayer. The Twelve Traditions of AA were read by John.

Committee Members: Richard S., Chairman; Gerard K., Secretary; Todd J., Auditor; Tom P., Chips & Literature; Brian C., General Services Representative; Will B., General Services Representative Alternate; Tony, Hospitals & Institutions; Michael T., Inter-group Representative; David D., Supplies; Mike, Water; and Mike G., Webmaster; were all represented. We missed Tim B., Co-Chair; Jody K., Treasurer; Crystal F., Grapevine; David P., Housekeeping; and Troy M., Telephone & Meeting List.

Secretaries in Attendance: Sunday 7:00 am, 8:30 am, 12:30 pm, 7:00 pm, Monday 8:30 am, Tuesday 8:30 am, 12:00 noon, 6:00 pm, Wednesday 7:00 am, 8:30 am, Thursday 12:00 noon, Friday 8:30 am, 12:00 noon, Saturday 7:00 am, 8:30 am, 10:00 am, 12:00 noon, 6:00 pm, and 8:00 pm.

Reports:
Secretary: Minutes were read and then unanimously accepted.
Chairman: Richard will check on the status of the formica installation.
Elections for all steering committee positions are in September, so start considering having a new service commitment.

Co-Chair: No report
Treasurer: (Jody was absent, but he prepared the report, which Todd then presented.)
Todd presented the financial report of July, 2011, and gave a comparison to the report from July, 2010. Our 7th tradition contributions are slightly higher than last year and supplies are slightly higher, particularly coffee. All else is good. David D. said that our monthly average for supplies was consistent, although he did make an extra shopping trip. It was also noted that attendance is up. He asked that we continue to ask members for donations for our renovation project. Todd also reported that Jody had to leave town unexpectedly, but did prepare the report, and Gerard will make weekly bank deposits with Todd. Report unanimously accepted

Chips & Literature: Tom found an armed services pamphlet which he stocked, now that we can serve in our nation’s military. He also restocked other pamphlets. It was noted that we seem to run low on meeting lists, Tom will continue to resupply them. It was also noted that the meeting schedule is on our website.
GSR: Brian C. said that the Pacific regional forum will be held in Woodland Hills, and that he would update us next month.

Supplies: David reported that all is okay and that we are drinking a lot of coffee. It was mentioned that Costco might be cheaper, given that it offers a rebate which would cover the membership. It was also mentioned that Sam’s club has everything we need, and that it is difficult to compare prices because the quantities are different. Finally, it was mentioned that a comparison of both stores was previously done.

Intergroup Representative: No report
Grapevine: No report
Hospitals & Institutions: No report
Housekeeping: There will be a heavy duty cleaning on Thursday, all are welcome to attend and participate. It was suggested that the room be vacuumed after each meeting, so that dirt and crumbs don’t get ground into the carpet. Also, rags and oxyspray are available for cleaning coffee spills. Finally, it was suggested that the boards behind the chairs don’t get removed, they protect the wall from paint chips and the oils from member’s heads.

Water: Everything is copasetic.
Webmaster: Michael reported that there were no major changes this month, and we had 681 hits on our website, which is 181 more than last year. Also, the Sunday afternoon meditation group was removed from the website now that the meeting has ceased functioning.
Auditor: Todd (auditor) reported that Todd (temporary treasurer) is doing a wonderful job. (Note: Jody is still preparing the reports that Todd is auditing, Todd is presenting the reports and making the deposits.

Telephone & Meeting Lists: No report

Old Business:
The new fans have been installed and are working very well.
New Business:
Please leave the rags and oxyspray on the counter to be used for coffee spills.
Motion was made and approved that the boards behind the chairs stay there, see above discussion.
Motion was made and approved to keep using small plates for food.
It was mentioned that when the room is left unlocked from a previous meeting, the secretary should call either the Chair or Co-Chair, and also call the secretary that left the door unlocked.
A reminder was made that the room be left as it was found, cleaned and ready for the next meeting.
It was mentioned that we try not to make more coffee than is necessary.
A motion was made and passed that newcomer’s packet’s contain a meeting list.
Will shared that several armrests from the new chairs have been sent back for repair, but that the damage is primarily from members picking at them. Please remind members not to pick apart the chairs or the table.

*Please ensure that all “end of meeting cleaning” is done regularly.

The meeting adjourned at 7:15 pm with Brian C. leading us out in the Serenity Prayer.

Thank-you for letting me be of service.
Respectfully submitted,
Gerard K., Secretary